# Users and roles (https://webmetic.de/docs/en/konto/benutzer-und-rollen)

Everyone on your team gets their own login to your Webmetic account, and their role decides what they see in the menu. At the end you'll have:

- a separate login for everyone who works with Webmetic
- the right role for each person, **Admin** or **User**
- an overview of who sees and does what in the dashboard

## Before you start [#before-you-start]

- **Time**: Each task on this page takes you a few minutes.
- **Account**: You need a Webmetic account, and whoever registers it is its first admin.
- **Access**: You'll find everything under [**Menu** > **Company** > **Users**](https://app.webmetic.de/?menu=users). If a partner manages your account, the partner decides which menu items you see.
- **Rights**: Every user sees the list, but only admins can add users, change roles, reset passwords, and delete users.
- **Plan**: Users and roles are part of every plan, including the Free plan and the trial. You can add as many users as you like.
- **Cost**: Users and roles cost no credits.

Each email address belongs to exactly one Webmetic account. If someone already has a Webmetic login in another account, they need a different address for yours.

## Roles and permissions [#roles-and-permissions]

Webmetic has two roles: admins manage the account and the team, and people with the **User** role work with the data. A role applies to the whole account, so everyone sees all websites in the account. There are no custom roles and no permissions per website.

| Area | Admin | User |
|---|---|---|
| Visitor Intelligence, ICP Analytics, Contacts, Enrichment, and Smart Pages | Yes | Yes |
| Send companies to connected tools, for example to HubSpot | Yes | Yes |
| Connect the [AI assistant](https://webmetic.de/docs/en/ki-assistent) with your own login | Yes | Yes |
| Buy [credits](https://webmetic.de/docs/en/credits) | Yes | Yes |
| **Websites**, **Tracking code**, **Usage** | Yes | Yes |
| **Ideal customer profile**, **Contact profile**, **Organization types** | Yes | Yes |
| **Company details**, **Domain blacklist**, **CSV tag import** | Yes | Yes |
| View the list of users | Yes | Yes |
| Add users, change roles, reset passwords, delete users | Yes | No |
| **DPA** | Yes | No |
| [**SSO settings**](https://webmetic.de/docs/en/konto/single-sign-on) | Yes, on the Enterprise plan | No |
| [**Integrations**](https://webmetic.de/docs/en/integrationen) with the API key | Yes | No |
| [**Billing**](https://webmetic.de/docs/en/konto/abrechnung) | Yes | No |

Only admins book a different plan. If someone with the **User** role clicks the plan badge at the top, Webmetic tells them that an admin manages the plan. If your partner bills your account, you don't see **Billing**.

## Add a user [#add-a-user]

1. Open [**Menu** > **Company** > **Users**](https://app.webmetic.de/?menu=users). The **User management** window shows all users in your account with their role.
2. Click **Add user**. The **Add new user** window opens.
3. Enter **First name**, **Last name**, and **Email**. You need to fill in all three fields.
4. Click **Add**. The person appears in the list with the **User** role.

![The Add new user window with first name, last name, and email](https://webmetic.de/docs/media/en/light/benutzer-hinzufuegen.webp)

The person doesn't need to accept an invitation, because Webmetic creates a password and emails them the login details. After signing in for the first time, the person clicks their name or initials in the top right and changes the password under **Change password**. For details, see [Profile and password](https://webmetic.de/docs/en/konto/profil-und-passwort).

The dashboard and emails first appear in the language of the admin who added the person. Each person can switch their language under **My profile** at any time.

If Webmetic can't send the email, the window shows a yellow notice, and the person is still added. In that case, send them new login details with [Reset a password](#reset-a-password).

Webmetic adds users in two other ways, both with the **User** role:

- **Hand over the setup**: In the setup wizard, the option **Also add as a user** adds the person who installs the tracking code. For details, see [Hand over to your IT team or agency](https://webmetic.de/docs/en/registrierung-und-einrichtung#hand-over-to-your-it-team-or-agency).
- **Single sign-on**: With SSO, Webmetic creates new users when they sign in for the first time. For details, see [Single sign-on](https://webmetic.de/docs/en/konto/single-sign-on).

## Change a role [#change-a-role]

1. Open [**Menu** > **Company** > **Users**](https://app.webmetic.de/?menu=users).
2. In the person's row under **Options**, click the star. For the **User** role the star is called **Make admin**, for admins **Remove admin access**.
3. Click **Confirm**. The list now shows the person's new role.

![The User management window with two admins and one person with the User role](https://webmetic.de/docs/media/en/light/benutzer-liste.webp)

The person sees the matching menu as soon as they reload the page in their browser.

You can't change your own role. Because every account keeps at least one admin, you also can't demote the last admin. If you no longer want to be an admin yourself, ask a second admin to do it.

## Reset a password [#reset-a-password]

If someone has forgotten their password or the email with the login details didn't arrive, reset the password like this:

1. Open [**Menu** > **Company** > **Users**](https://app.webmetic.de/?menu=users).
2. In the person's row, click the key **Reset password**.
3. Click **Confirm**. Webmetic creates a new password and emails it to the person.

## Delete a user [#delete-a-user]

<Callout type="warn" title="Deleted users can't be restored">
You can't undo deleting a user. If you add the same address again later, Webmetic creates a new login with a new password.
</Callout>

Because the trash icon only appears for the **User** role, demote an admin before deleting them.

1. Open [**Menu** > **Company** > **Users**](https://app.webmetic.de/?menu=users).
2. If the person is an admin, click the star **Remove admin access** and then **Confirm**.
3. In the person's row, click the trash icon **Delete user**.
4. Click **Delete**. Webmetic removes the login from your account.

Webmetic doesn't send the person a message about it, and the following remains:

- **Comments**: The person's comments stay visible, but nobody can edit or delete them afterwards, not even an admin.
- **Account data**: Segments, tags, Smart Pages, the ideal customer profile, and the websites belong to the account and stay unchanged.
- **Notifications**: The person stays a recipient and appears as an external address. So check the recipients of your [notifications](https://webmetic.de/docs/en/visitor-intelligence/benachrichtigungen).

If the person was an admin, they could see the API key. To be safe, generate a new key as described in [End access](https://webmetic.de/docs/en/ki-assistent/sicherheit-und-zugriff#end-access).

## Change a name or email address [#change-a-name-or-email-address]

You can't change names or email addresses in the user management. Everyone changes their own name under **My profile**, and for a new email address, contact [Support](https://webmetic.de/docs/en/konto/support).

## Next steps [#next-steps]

- [Profile and password](https://webmetic.de/docs/en/konto/profil-und-passwort): Change the name, language, and password of your own login.
- [Single sign-on](https://webmetic.de/docs/en/konto/single-sign-on): Let your team sign in with their Microsoft account.
- [Billing](https://webmetic.de/docs/en/konto/abrechnung): Manage the plan and invoices as an admin.